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Administrative Assistant Position #: 1301121717

Title: Administrative Assistant

 Location: Balmorhea Texas

 Schedule: 5/2 

  

Description:

Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer or typewriter, calculator, and adding and bookkeeping machines. Verify accuracy of billing data and revise any errors.

Operational Duties:

Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered. Review documents such as purchase orders, sales tickets or charge slips to compute fees or charges due. Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods. Keep records of invoices and support documents. Resolve discrepancies in accounting records. Type billing documents, shipping labels, credit memorandums, or credit forms, using typewriters or computers. Contact customers to obtain or relay account information. Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents. Review assigned departmental reports and make the necessary corrections. Answer mail or telephone inquiries regarding rates, routing, or procedures. Assit with correcting payroll issues that arise for assigned department(s). (edit report) Upload documents to the designated filing system with the accurate information. Maintaining all department information confidential and secure Performs other related duties as required and assigned

Requirements:

  • Attention to detail
  • Strong organizational skills
  • Excellent written and verbal communication
  • Timely follow-up
  • Ability to prioritize
  • Computer software acumen
  • Basic computer skills and word processing.
  • Good mathematical background
  • Some experience with spreadsheets and automated accounting systems
  • Ability to sort, check, count, and verify numbers
  • Ability to multi-task, prioritize and work efficiently

Benefits

Insurance-Medical, Dental, Vision, Life

Prescription Drug Plan

Long Term & Short Term Disability

401K

Paid vacations and holidays

Performance Award Program

Shamrock Energy Solutions is an Equal Opportunity Employer.

Pay is competitive and based on experience.

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