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Administrative Assistant Position #: 1301111418 City: Midland | State: TX 

Title: Administrative Assistant

Location: Midland Texas

Schedule: 5/2


Compile data, compute fees and charges, and prepare invoices for billing purposes. Duties include computing costs and calculating rates for goods, services, and shipment of goods; posting data; and keeping other relevant records. May involve use of computer, calculator, and adding and bookkeeping machines.


- Verify accuracy of billing data and revise any errors.

- Operate typing, adding, calculating, or billing machines.

- Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

- Review documents such as purchase orders, sales tickets or charge slips to compute fees or charges due.

- Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods.

- Keep records of invoices and support documents.

- Resolve discrepancies in accounting records.

- Type billing documents, shipping labels, credit memorandums, or credit forms, using typewriters or computers.

- Contact customers to obtain or relay account information.

- Compute credit terms, discounts, shipment charges, or rates for goods or services to complete billing documents.

- Review assigned departmental reports and make the necessary corrections.

- Answer mail or telephone inquiries regarding rates, routing, or procedures.

- Assist with correcting payroll issues that arise for assigned department(s). (edit report)

- Collects and submits all time sheets and vacation requests to the appropriate department(s) for processing.

- Assist with resolving billing errors for assigned department(s); including customer rejections or missing information from time sheets.

- Upload documents to the designated filing system with the accurate information.

- Maintaining all department information confidential and secure

- Performs other related duties as required and assigned


- Attention to detail

- Strong organizational skills

- Excellent written and verbal communication

- Timely follow-up

- Ability to prioritize

- Computer software acumen

- Basic computer skills and word processing.

- Good mathematical background

- Some experience with spreadsheets and automated accounting systems

- Ability to sort, check, count, and verify numbers

- Ability to multi-task, prioritize and work efficiently

- Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers

- Ability to work independently, self-starter, energetic

- Ability to demonstrate good common sense and sound judgment

- Flexibility to adapt to all situations and work varied hours; possibly work weekends or evenings


Insurance-Medical, Dental, Vision, Life

Prescription Drug Plan

Long Term & Short Term Disability

Paid vacations and holidays

Performance Award Program

Shamrock Energy Solutions is an Equal Opportunity Employer.

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